On the NCAA side, OSU and PSU each have entire compliance departments to make sure he was following the rules. On the club side, I'm guessing that the RTCs are on their own when it comes to onsite monitoring and compliance.
Anyway, I wonder if Ben Provisor's situation is similar to Gilman's. He was sanctioned earlier this year for three straight Whereabouts misses in 2024 and was hit with the same suspension. No idea what Provisor is up to these days, but it wouldn't surprise me if he retired and assumed he could ignore the USADA Whereabouts submission deadlines; it sounds like a real chore (e.g., logging daily overnight locations, training & work schedule, doing educational tutorials) if you're not competing. Plus, he challenged the Whereabouts failure and requested a review, where maybe he said he was done with the sport. Wrestlers in the testing pool who retire are required to notify the USADA, UWW, and USAW in writing and there's a whole process involved. If Provisor didn't do any of that, it could explain why his sanctions were upheld by the USADA.
I don't know if the suspensions limit Provisor or Gilman from coaching at the RTC or NCAA levels, but it sounds like wrestlers who get any sort of coaching or assistance from them could be in violation of the WADA Prohibited Association Rule. Not sure.